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Finance/ Administrative Assistant (Berlin)

Details

 

EMBASSY OF THE REPUBLIC OF NAMIBIA

Vacancy Advertisement


Position of Finance/ Administrative Assistant in the Embassy of the Republic of Namibia, Berlin


The Embassy of the Republic of Namibia in Berlin is inviting applications for a Finance/ Administrative Assistant.

Job Position:  

Finance/ Administrative Assistant

Job Description:     

The duties will include amongst others the coordination of daily financial tasks, processing invoices and payroll, maintaining a digital record of financial documents.

  • Update financial spreadsheets with daily transactions
  • Prepare balance sheets
  • Track and reconcile bank statements
  • Create cost analysis report (fixed and variable costs)
  • Support monthly payroll and keep organized records
  • Prepare financial returns for headquarters
  • Record accounts payable and accounts receivable
  • Administration of Capital Projects of the Embassy, physical site visits and inspections are mandatory
  • Asset management: stock taking and inventories
  • Collections of revenue and issuing of receipts
  • Some basic rules on the German building industry
  • Co-ordinate with local service providers
  • Facilitate and coordinate the maintenance required at the Chancery, official residence and accommodation of the officials
  • Implementation of Government rules, financial procedures, internal and external audit pertaining to all activities of the Embassy.
  • Record keeping and maintaining files of all work
  • Any other work as directed from time to time


Essential Qualifications:

  1. Educational: Bachelor’s degree in finance/ book keeping.
  2. Language proficiency: Excellent English and German language skills- both written and spoken.
  3. Residence status: Applicants with valid work and residence permit will be considered. Student Visa holders may not apply.
  4. Computer skills: Proficient in MS Office & IT skills including creating presentations and preparing excel sheets
  5. Experience: At least 3 years’ experience in a field relevant to the job description would be desirable and some knowledge of project management.


Soft Skills:

  • Dedication and flexibility, Technical understanding and Service oriented
  • Analytical and structured way of working with high level of reliability and proactive approach
  • Team spirit and intercultural competence
  • Ability to multitask, work under pressure and handle increased workload beyond job description


Location: Berlin

Number of Vacancy: 1

Starting Salary (EUR):  Starting pay: between €38 979.12 – 40 148.40 (per annum gross pay), the Embassy will pay the employer share of the German Social Security package. The remuneration package also includes statutory leave.

To Apply: One Covering Letter, Curriculum Vitae (CV), valid work and residence permit can be e-mailed to: info@namibia-botschaft.de, under the subject Financial Administrative Assistant Application

Note: Shortlisted candidates will have to submit a health certificate from a physician certifying that he/she is in a good physical and mental health, and not having any communicable illness.


Application Deadline: 31 July 2024


Tel: (030) 25 40 95-0
Fax: (030) 25 40 95 -55    
E-mail: info@namibia-botschaft.de                                                                

Reichsstrasse 17
14052 Berlin